Events

Introduction to Events toc With **Events**, your Projects become more powerful tools for scheduling work and assignments. Events let you set a due date that locks the Project, send out automated announcements, and more. While they aren't a full calendaring system, they //are// an easy way to schedule actions and events related to specific Projects on your wiki.

‍Creating a new Event

 * 1) Go to **Projects** in the action menu.
 * 2) Locate the Project you want to add an Event to, and click the number in the Events column.
 * 3) Click the **New Event** button.
 * 4) Enter your event information:
 * Give your Event a title.
 * Confirm which calendar your new Event belongs to.
 * If you want, type in some details about your Event.
 * Specify the dates for your Event. You can choose all-day Events, or schedule your event from one specific time to another.
 * Set the visibility for your event.
 * If you would like to associate an action (or multiple actions) with this Event, schedule them at the beginning or end of the event.
 * 1) Click **Create**.

‍‍Calendar options
There is a main calendar for your whole wiki, plus calendars for each Project and each individual team on those Projects. You may even have added external calendars to your wiki! How can you keep them all straight?

First of all, when you’re viewing your calendars, you can **check or uncheck** the calendars you want to see. Just decide which ones you want to view, and check those. You can even drill down into Projects to look at individual teams.

Second, every calendar is **color coded**. If the //Science Lab 1// Project has a green box to the right of the calendar, then every Event associated with the //Science Lab 1// Project will be green in the calendar view.

Finally, you can tell by **the order in which they appear** when you’re adding a new event. The calendar for the whole wiki always appears at the top of that list. The Projects are listed after it in alphabetical order, and each individual team is listed under its parent Project, slight indented and in alphabetical order.

‍Visibility options
When you add an event, you can decide who will see it on their calendars. Most of the time, you’ll probably leave this at its default setting, which matches the team or wiki permission settings for that calendar. But, in case you want to adjust who can see this event in their calendar view, we’ve given you several options. Here are a few scenarios in which you might want to change this setting:
 * If you are scheduling a pop quiz, you might want to make that Event visible to **Organizers Only**.
 * If you are planning to open up a team to peer review, you might want to make that Event visible to **Wiki Members Only**, so that other students in other teams can plan for upcoming review sessions.
 * If you would like parents to be able to see their children’s assignments are due, you might set that event to be visible to **Everyone**.

‍‍Action options
Sometimes you will be adding Events that are just reminders or marks on a calendar. But you can also schedule Events to take care of certain actions for you. These actions will take place either when your Event is scheduled to **begin**, or when it’s scheduled to **end**, depending on your settings.
 * **Send a message** to the members of the Project, team, or wiki (depending on the calendar), or to individual users that you type in by username. They will receive the message in their Wikispaces inbox. If they have confirmed email addresses, they will also receive an email with your message. This action is available on wiki, Project, and team calendars.
 * **Change team permissions** to restrict or enable editing, open a project to peer review, reveal it to the public, and more. This action is available on Project and team calendars.
 * **Archive the Project** when the work is done. Archived Projects don’t lose any of their pages, files, or work, but they disappear from students’ navigation. This action is only available on Project calendars, and can only be scheduled for the end of an Event.

‍Viewing your calendars

 * 1) Go to **Projects** in the action menu.
 * 2) Click on a number in the Events column — any Project will do for this.
 * 3) Check and uncheck calendars in the menu to the right. Events will appear as color-coded marks in the Month view.
 * 4) If you want, change the view. You can review your calendars by the **month**, **week**, or **day**, or you can change to the **list** view and get an overview of upcoming Events.

Editing existing Events

 * 1) Go to **Projects** in the action menu.
 * 2) Locate the Project with the Event you want to edit, and click the number in the Events column.
 * 3) Find the right event on the calendar, and click that entry.
 * 4) Modify the information on the Event panel so that it’s correct. If you want to remove an action, just click the **Remove** link at the right of the entry.
 * 5) Click **Save**.

Deleting existing Events

 * 1) Go to **Projects** in the action menu.
 * 2) Locate the Project with the Event you want to edit, and click the number in the Events column.
 * 3) Find the right event on the calendar, and click that entry.
 * 4) Click **Delete**.

Adding an external calendar
If you would like to coordinate your wiki’s calendars with an existing Google calendar — for example, a district calendar, or a national holidays calendar — you can do that, too:
 * 1) Make sure that the permissions on the calendar you want to add are set to Public.
 * 2) Navigate to your wiki and go to **Manage Wiki**.
 * 3) Under Settings, go to **External Calendars**.
 * 4) Give your calendar a **Name**, e.g., "District Holidays."
 * 5) Enter your calendar’s **Feed URL**. Follow the instructions on the settings page to locate this URL.
 * 6) Click **Create**.